Privacy Policy

Saheed Kshudiram College, Kamakhyaguri, Alipurduar, West Bengal

1. Introduction

Saheed Kshudiram College (“the College”, “we”, “us”) respects the privacy of students, faculty, staff, applicants, alumni and visitors (“you”, “your”). This Privacy Policy explains how we collect, use, store, protect and share your personal information when you:

• Visit our website or use our online portals (admissions, student login, etc.).
• Submit application forms, fill-out online/offline admissions, or engage with our services.
• Provide information to us in physical form (e.g., during verification, enrolment) or digitally.

By using our website or providing your information, you consent to the practices described in this policy.

2. Information We Collect

We may collect the following types of information:

• Personal information: Name, parent/guardian name, date of birth, gender, address, mobile number, email address, reservation category, photograph.
• Academic information: Qualifying examination mark sheets, board/council name, year of passing, course preference, subject-wise marks.
• Login/portal metadata: IP address, device/browser type, login timestamps, and other system-generated data when you access our online systems.
• Administrative information: Documents submitted for verification, admission status, fee payment transactions (via secure gateway or bank).
• Other information: As may be required for particular programmes (e.g., SSC/HSC certificate, migration certificate, category certificates) or events organised by the College.

3. Use of Information

Your information is used for legitimate educational and administrative purposes, specifically to:

• Manage admission, registration, enrolment, internal assessment, examinations and award of degrees.
• Maintain student/staff records and communication (eg. notice, result, event updates).
• Facilitate our online portals, fee collection, verification, and other digital services.
• Improve our website, portals and user-experience and to detect/prevent misuse or fraud.

4. Protection & Storage of Information

• We employ physical, technical and organisational safeguards to protect your personal information against unauthorised access, loss, alteration or disclosure.
• While we strive to keep your information secure, no system is totally safe. We cannot guarantee absolute security; you also play a role in protecting your credentials and devices.
• Your information will be retained for the period required by academic/regulatory purposes, after which it may be archived or deleted in accordance with our records-retention policy and applicable laws.

5. Sharing & Disclosure of Information

We will not sell or rent your personal information to third parties for marketing purposes. We may share information in the following limited circumstances:

• With authorised third-party service providers (e.g., payment gateways, online admission system vendors) who help us operate the website/portals — provided they agree to keep your data confidential.
• With regulatory or government authorities when required by law, or for legitimate compliance/verification (e.g., affiliated university, reservation certificates).
• If required in good faith to protect rights, safety or property of the College, its stakeholders or as part of legal processes.

6. Cookies and Tracking

• Our admission portal or website may use system-generated metadata (IP address, login time etc.).
• We may use cookies or similar technologies to maintain sessions or improve user-experience. You may disable cookies in your browser, however some site functionality may then be affected.

7. Your Rights

You have the right to:

• Request access to your personal information held by the College;
• Request correction of inaccurate or outdated information;
• Request deletion or restriction of further processing (subject to academic/regulatory constraints). To exercise these rights, please contact the College’s administrative office (see contact details below). We will respond consistent with applicable laws, institutional policies and the legitimacy of the request.

8. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, regulatory requirements or technology. The revised version will be posted on our website with a new effective date. Your continued use of our website or providing information after changes constitutes your acceptance of the updated policy.

9. Contact Information

If you have any questions, concerns or requests regarding this Privacy Policy or your personal information, please contact: Principal Saheed Kshudiram College, P.O. Kamakhyaguri, Dist: Alipurduar, West Bengal – 736202 📧 Email: saheedkshudiramcollege@gmail.com 📞 Phone: 03564-260419